This Website at
http://www.swapsystems.com, (“Website”) is operated by Swapsys UK Ltd, trading
as SWAP SYSTEMS, a company registered in England and Wales, under company number
06069615, whose registered office is at Turner Hampton, 22 Chertsey Road, Woking,
Surrey, GU21 5AB.
SWAP SYSTEMS complies with data protection legislation such as the Data Protection
Act 1998. This regulates the processing of personal data relating to you and grants
you various rights in respect of your personal data. References to “you” in this
statement mean Buyers and Sellers as these terms are defined in the Website Terms
and Conditions.
The aim of this statement is to tell you how we will use any personal data you provide
through this Website. Please read it carefully before you proceed.
We may collect the following personal data from you: credit card details, static
IP address, names, addresses and contact details (both yours and your customers).
We may also collect information about your usage of the Website.
3.1 We use your personal information to manage your registration, and to supply the
relevant services to you. It will also enable us to bill you and to contact you
where necessary concerning our services. We will also use and analyse the information
we collect so that we can administer, support, improve and develop our business.
3.2 We may use your personal information to contact you for your views on our services,
and to notify you occasionally about important changes or developments to the Website
or our services. If you have consented, we may use your information to let you know
about our other products and services that may be of interest to you including services
that may be the subject of direct marketing, and we may contact you by telephone,
SMS as well as by e-mail.
3.3 If you have consented, we may also share information with third parties who may
use your information in order to let you know about goods and services which may
be of interest to you (by telephone, SMS and/or e-mail).
3.4 If you change your mind about being contacted in the future, please let us know
by contacting us at sales@swapsystems.com.
3.5 We may employ the services of a third party to help us in certain areas, such
as Website hosting. In some cases the third party may receive your information.
However, at all times, we will control and be responsible for the use of your information.
3.6 As part of your registration process, we may make credit searches about you at
credit reference agencies. The agencies will record details of any search whether
or not your application succeeds. This information may be used by other subscribers
for credit decisions. We may use credit scoring methods to assess your application
to register and to verify your identity. Credit searches and other information which
is provided to us and/or the credit reference agencies about you and anyone with
whom you are linked financially may be used by us if credit decisions are made about
you and anyone with whom you are linked financially or other members of your household.
This information may be used for debt tracing and the prevention of money laundering
as well as the management of our service to you. In addition, we may ask you to
provide physical forms of identification and/or we may telephone to confirm your
identity.
We do not transfer your information outside the EU
5.1 Use of Cookies on our site
cookie is a text-only string of information that a website transfers to the cookie
file of your computer’s hard disk so that this Website can remember who you are/recognise
your computer.
cookie will typically contain the name of the domain from which the cookie has come,
the “lifetime” of the cookie, and a value, usually a randomly generated unique number.
When you visit our Website we send you a cookie. Cookies may be used in the following
ways:
- to help us recognise you as a unique visitor (just a number) when you return to
our Website and to allow us to tailor content or advertisements to match your preferred
interests or to avoid showing you the same adverts repeatedly;
- to compile anonymous, aggregated statistics that allow us to understand how users
use our site and to help us improve the structure of our Website. We cannot identify
you personally in this way.
Two types of cookies may be used on this Website, -session cookies, which are temporary
cookies that remain in the cookie file of your browser until you leave the site,
and persistent cookies, which remain in the cookie file of your browser for much
longer (though how long will depend on the lifetime of the specific cookie).
5.1.1. Use of Web Beacons.
Some of our Web pages may contain electronic images known as Web beacons (sometimes
known as clear gifs) that allow us to count users who have visited these pages.
Web beacons collect only limited information which including a cookie number, time
and date of a page view, and a description of the page on which the Web beacon resides.
We may also carry web beacons placed by third party advertisers. These beacons do
not carry any personally identifiable information and are only used to track the
effectiveness of a particular campaign.
Find out more about Web Beacons.
5.1.2. Third Party Advertising.
We may use a third party to serve advertisements on our Website. Cookies may be associated
with these advertisements to enable the advertiser to track the number of anonymous
users responding to the campaign. We do not have access to or control of cookies
placed by third parties.
5.2 Disabling/Enabling Cookies
You have the ability to accept or decline cookies by modifying the settings in your
browser. However, you may not be able to use all the interactive features of our
Website if cookies are disabled. You can find out how to disable cookies at www.allaboutcookies.org.
Our Website contains links to other web sites over which we have no control. We are
not responsible for privacy policies or practices of other websites to which you
choose to link from this Website. We encourage use to review the privacy policies
of those other web sites so you can understand how they collect, use and share your
information.
We have implemented reasonable technical and organisational measures designed to
secure your personal information from accidental loss and from unauthorised access,
use, alteration or disclosure. However, the Internet is an open system and we cannot
guarantee that unauthorised third parties will never be able to defeat those measures
or use your personal information for improper purposes.
In the event that the SWAP SYSTEMS business is sold or integrated with another business,
your details will be disclosed to our advisers and any prospective purchaser’s adviser
and will be passed to the new owners of the business.
You are entitled to see the information held about you. If you wish to do this, please
contact us at sales@swapsystems.com or writing to SWAP SYSTEMS, 3000 Hillswood Drive,
Hillswood Business Park, Chertsey, Surrey KT16 0RS. We may require you to provide
verification of your identity and to pay an administration fee (which is currently
?10) to provide a copy of the information we hold. Please note that in certain circumstances
we may withhold access to your information where we have the right to do so under
current data protection legislation.
You may review, correct, update or change your personal information at any time by
contacting us at sales@swapsystems.com.
If our privacy policy changes in any way, we will place an updated version on this
page. Regularly reviewing this page ensures that you are always aware of what information
we collect, how we use it and under what circumstances, if any, we will share it
with other parties.
If you have any questions about this statement or your personal information, please
contact us at sales@swapsystems.com.